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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
Two Murfreesboro Soccer Club Members discussed concerns about TS making changes that affect Associations with out prior notification. Not happy with new State Tournament format for Div. 2 & 3 utilizing 3 tiers. They also gave other concerns that they wanted the BOD to address. |
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BOD discussed all the issues brought forward by MSC.
Information |
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Approval of Minutes |
Minutes were approved as written. |
P |
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REPORTS |
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President |
Dr. Roth announced that USSF has approved a $0.50 dues increase. |
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Information |
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Redshaw and Roth discussed issues about the Pros having the majority of the vote in USSF. |
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Information |
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Treasurer |
Will make a trip up to the State Office to evaluate our financial processes. |
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Love
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Executive Director |
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Sanchez |
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New member associations presented for approval:
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(A) Cobra Soccer Club
(A) Centerville Soccer League
(A) Coffee County Soccer League
(A) Giles Soccer League
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P
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Information |
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To-Date Registration Report: June 2001 |
Youth Division 1: 1708
Youth Division 2: 3462
Youth Division 3: 4149
Youth Division 4: 32718
Total Youth: 42037
Amateurs: 3647
Total Registered: 45684 |
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Report to be provided at each BOD meeting. |
Sanchez
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Financial Summary |
Sanchez discussed the Financial Summary with the BOD. The financial status for the organization looks good for the fiscal year. This year we should have a year-end balance in the black of approximately $50K. Linda Love who is a CPA will go to the office and see how our processes are to make sure we have all the balances and checks are in place. |
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Information |
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Building Purchase |
TS has purchased a new building in Cleveland. We closed on the building on Friday, July 27, 2001. The final building purchase price was $400K. We were able to receive a $50K donation that was put as part of the down payment. Our monthly note will be $3,070.00. We will close the office the week of September 17-21 to move to our new offices. |
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Note: Our new address will be as follows:
2500 Executive Dr.
Cleveland, TN 37312 |
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New Building Capital Improvements Request |
Sanchez, made a request to the BOD to use $20K to pay for the expenses that will be incurred to move into the new office. These expenses include movers, re-key locks, painting, new office furniture, phone system installation, cleaning, etc
Motion: Roth
Second: Lois |
P |
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Registered Player Insurance |
Reported that our insurance carrier has given us a quote for the upcoming seasonal year that is $0.50 lower per player. This should save the organization approximately $20K. |
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Information |
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TS Golf Tournament |
The date is set for the second annual TS Golf Classic. This year we will hold the tournament at a more prestigious golf course. Windstone Golf Course located in Chattanooga. The tournament will be held on Monday, April 22, 2002. |
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Information |
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Coaching Schools |
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Coaching School Data:
(Numbers Cumulative for Current Calendar year)
5/22/01 |
# Registered Coaches: 2584
# New D Licenses Issued: 44
# New E Licenses Issued: 47
# Youth Module Participants: 208 |
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Report to be provided at each BOD meeting. |
Sanchez |
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Directors of Coaching were not present and did not submit a written report. |
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Will be addressed by Executive Director. |
Sanchez
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USSF Youth License |
Sanchez announced that the USSF Youth National License course Scheduled for August 17-19 and 24-26 in the Nashville area, has been cancelled due to lack of candidates. |
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Will look to re-schedule at a later date. |
Sanchez
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SRA |
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Baer |
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Certification
(Numbers Cumulative for Current Fiscal Year) |
# Grade 8 Referees: 1764
# Grade 7 Referees: 32
# Grade 6 Referees: 14
# Grade 5 Referees: 7
# Assignors: 70
# Assessors: 24
# Instructors: 28 |
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Report to be provided at each BOD meeting. |
Baer
Brooks |
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Al Baer presented a brief overview of the referee program and what he is trying to accomplish. |
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Baer |
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Yellow and Red Card Reports |
Al gave his concerns with Tournaments not submitting reports to the State office listing card issues. State office will start submitting the referee reports that goes to the BOD listed by Association. |
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State office will start sending letter with all tournament approvals stating that they must submit a report with all card issues at the end of each tournament or approval will not be given the following year. |
Sanchez
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Referee Assignment Process |
Major concerns with games being
scheduled without using an assignor. There is a need to have some consequences for coaches that utilize referees with out assignors.
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Roth will write something into the current Conduct and Discipline policy to address this problem.
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Roth |
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New Member Association Benefits |
Each new member association will receive a free Youth Module coaching course and a free referee entry-level course. The referee candidates will pay their certification fee for registration with USSF and the state will pay the instructors fees. |
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Information |
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Regional Tournament Summary Report |
Nancy McDonough presented an overview of the Regionals held at the Mike Rose Complex. The event was a tremendous success. Mcdonough will be present at the Fall meeting with the report to present to Region III. |
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Mcdonough and Shoemaker will attend fall meeting and complete the report books. |
McDonough |
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OLD BUSINESS |
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Indoor Committee Membership |
Ken will continue to work on the Indoor Committee Policy. |
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Underwood will try to prepare and report back in November. |
Underwood |
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TOPSoccer Programs |
Fernandez proposed to waive the re-affiliation fee for Middle Tennessee TOPSoccer Association.
Motion: Fernandez
Second: Underwood
Proposed to waive initial affiliation fee to any TOPSoccer Organization.
Motion: Fernandez
Second: Love |
P
P |
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Fernandez |
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New Association Membership Recruitment |
Fernandez gave a brief report on her efforts to bring in new membership. We have had 5 AYSO Association affiliate with TS. Requested for the BOD to submit contacts of any soccer groups in there area that are not affiliated with TS. |
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Information |
Fernandez |
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College-TS Member Interplay Policy |
Sanchez proposed changes in Policy 12 to address issues regarding insurance when registered teams play Colleges/Universities. The BOD made some changes to the proposed policy changes. |
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Sanchez will make the changes to the Administrative Manual and send an updated copy of these changes to the BOD. |
Sanchez |
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Motion to change current Policy twelve Title as presented by Sanchez proposal.
Motion: Roth
Second: McDonough
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P |
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Motion to accept chances to item number (6) as presented by BOD
Motion: Roth
Second: McDonough
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P |
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Motion to accept a new number (9) dealing with Associations hosting events as presented by the BOD.
Motion : McDonough
Second : Fernandez
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P |
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Motion to delete the roster requirement.
Motion: McDonough
Second: Lois |
P |
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NYSA Update |
Bernhardt gave an update on the June 20 meeting with NYSA BOD members. They agreed to some stipulations that the TS committee requested. They have not kept their side of the agreement they made with the TS Committee. They have not registered any players with TS in the last two years. NYSA will be put in bad standing. |
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Bernhardt/Baer will prepare a letter to submit to NYSA with the official notice that they are in Bad Standing with TS and what needs to be corrected to be taken of bad standing.
Sanchez will send a letter to all Associations in the Central and Middle District to notify them that NYSA have been placed in bad standing. |
Bernhardt/Baer
Sanchez |
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Sanctioning of Leagues |
Nancy presented proposed changes to Policy 12 and 13 dealing with sanctioning of leagues. The BOD reviewed and made changes to the proposal. Motion made for each proposed change within Policies 12 and 13.
Motion: McDonough
Second: Underwood
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P |
Sanchez will make changes to the Administrative Manual. Post changes on the web and mail a
one- page letter to all Associations. |
Sanchez |
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New Association Membership Recruitment |
Lois continues her efforts to increase TS membership. Meeting has been set up with AYSO group in Knoxville, in May. |
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Fernandez |
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I.D. Numbers/Social Security Numbers |
Sanchez explained the concerns in the State Office with using a different number other than SSN#. With the technology available with our new software we can delete these numbers in rosters if need be. He asked for the BOD to consider keeping the current system in place. Roth made a motion to maintain the SSN# as an ID.
Motion: Roth
Second: Redshaw |
P |
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State Cup Format |
The BOD discussed the issues of concerns brought forward by the MSC members. The BOD felt that the current format should have an opportunity to work.
Motion was made to maintain the Division II District, Regional, and Finals as currently written.
Motion: Roth
Second: McDonough |
P |
Noted that the vote was 10 to 1. |
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Motion to maintain the Division III tournament as written.
Motion: Roth
Second: Meade |
P |
Noted that the vote was 10 to 1. |
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Division 2/3 Boys/Girls
State Tournament Dates for 2001/2002 |
The following are the finite dates send to the membership.
Regional Round Boys: Div. 2/3 Last weekend in October. (10/27-28)
State Finals Boys: Div. 2/3 2nd weekend in November. (11/10-11)
Regional Round Girls: Div.2/3 1st weekend in May. (5/4-5)
State Finals Girls: Div. 2/3 3rd weekend in May. (5/18-19) |
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Post on Web and send a mailing to all Associations. |
Sanchez |
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Sites for Regional Rounds |
Roth Tasked the District Directors to submit the site for their Regional event to the State Office by August 10th. Mark Able to find location for Girls Division II and III Finals. |
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Post sites on web and do mailing. |
Sanchez |
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Division I State Tournament |
Roth made a motion to hold the Division I State Tournament at the Mike Rose complex in June of 2002.
Motion: Roth
Second: Underwood |
P |
Sanchez to negotiate an agreeable contract with Mike Rose. |
McDonough |
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Youth Recreational Tournament Policy |
The BOD discussed the updated Recreational Youth Cup Tournament Policy. The BOD made changes to the Policy. Ken to update/re-write the Policy and send a copy to the State Office. |
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Mail updated Policy to all BOD members. |
Sanchez |
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NEW BUSINESS |
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Recruitment Policy (Conduct and Discipline) |
Roth discussed the need for a Recruitment Policy. Directed the BOD to view the Georgia Soccer web site and look at their recruitment Policy. |
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Roth will prepare a Policy and presented to the BOD. |
Roth |
Strategic Planning |
Plan on having a day in the future to work on Strategic planning. |
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Date will be set in November. |
Roth |
Minutes Posting on Web |
Proposed to have minutes to be posted on the web site and keep an archive of all minutes available on the web site.
Motion: Roth
Second: Love |
P |
Post minutes after they have been approved. |
Sanchez/Pastor |
New Member Association Benefits |
The BOD tasked Sanchez with creating a written document to include all benefits to new member Associations. |
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Sanchez to write and have for the next BOD meeting. |
Sanchez |
Policy Procedures |
Roth discussed our current Policy procedure. He discussed the need to make available to each Association in each District with a draft of proposed changes, so each District can give feedback to their District Directors. Roth to put together a formal statement and send to the BOD for approval. |
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Sanchez to mail formal statement after BOD approval to all Associations and also post on web. |
Sanchez |
Membership Request for Players |
Underwood presented three different request from Association Members. Two of the players were two young for select soccer. The third player was in an age group that her Association did not have a team in her age group only younger. The BOD decided that we must follow our Policy and USYS Policy. The three requests were denied. |
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U12 and U13 Playing Division I |
Roth brought up for discussion if we should have U12 and U13 teams to participate in Division I Tournament. |
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Roth to write a formal proposal and present to the BOD |
Roth |
