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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
None |
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Approval of Minutes |
Gordon noted one correction to the November 9, 2001 Minutes. Lynn Aggee will serve as counsel to TS on selection of attorneys. Minutes were approved as written after correction. |
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REPORTS |
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President |
Reminded the BOD that Reports should be in written form and submitted to the State Office before the scheduled meeting.
He also discussed his Presidents address that will be presented at the AGM. The focus of the address is on creating committees. |
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Forms listing each Committee provided for the AGM, so members can sign-up for a committee that they are interested in. |
Pulliam |
Treasurer |
None |
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A report is to be presented at each BOD meeting. |
Love
Pulliam |
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The FY2002-2003 Budget was presented |
Dr. Roth discussed the overall updated budget and mentioned the increase in expenses due to the building purchase. The building will increase our expenses approximately $30, 000 a year. |
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Dr. Roth discussed the projected fee increase by USYS and USSF noted in the budget. The extra income from these monies will go toward financing the new committees and to pay down the new office building. |
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Dr. Roth discussed the possibility of duplication in contributions and sponsorships. Dan adjusted figures to clean up line items. $50,000 of the actuals shown in the budget was the contribution used for office down payment.
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Under the Office Overhead budget the line item of Repair/maintenance-general was adjusted to $3,600 and office supplies was adjusted to $2,500. |
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Katie to make changes to Budget. |
Pulliam |
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Amateur Program Proposal |
Proposal to replace the Amateur Select Program with incentives for league teams to enter the National Cups competitions and that any surplus funds that remains from the National Cup/Regional Qualifier line item will be rolled over the next fiscal year in retained earnings for the Amateur Division.
Motion: Gordon
Second: Al |
P |
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Al, discussed his concerns with his displeasure on how the State Office is supporting the Referee Program. Manny gave his account of the situation. Both parties agree that there are concerns on both sides that need to be addressed and resolved. |
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Al to write a list of his concerns/services he expects to receive and send the list to Gordon who will forward to Manny, so he can address the concerns. |
Redshaw
Sanchez
Baer |
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Referee Program Office Support |
Proposal to reduce the Referee budget Office Support from $15,000 to $10,000.
Motion: Baer
Second: Love |
F |
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Dr. Roth discussed his concerns with the referee budget. He task Al to get with Linda to prepare a line item budget. |
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Develop referee program line item budget to provide an accurate account of were money is being spent. |
Baer
Love |
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Any projected excess revenues relative to projected expenses will be placed in a line item, Contingency Fund/Building Pay down, to balance the proposed budget. |
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Executive Director |
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New member associations presented for approval:
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(A) Lewis County Soccer Club
(A) Nashville Essence Soccer Club
(A) Holston Valley TOPSoccer Club |
P |
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To-Date Registration Report: 1/28/02 |
Youth Division 1: 1440
Youth Division 2: 3206
Youth Division 3: 3075
Youth Division 4: 22163
Total Youth: 32105
Amateurs: 1891 |
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Report to be provided at each BOD meeting. |
Sanchez
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Final Financial for 00-01 Fiscal Year |
Discussed the overall numbers for the 2000-2001 Fiscal Year Budget that showed a net profit of $69,000 for the year. |
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Financials 01-02 through 12/31/02 |
Discussed the current financial balance sheet. Dr. Roth had several questions that were address. Including the CD breakdown. |
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Katie to separate the ODP and general CD into two different line items. In future Financials sent to BOD in advance. |
Pulliam
Sanchez |
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Tennessee Soccer Fair/AGM |
Discussed the activities of the AGM and how the Futsal Tournament had several hurdles with too many activities going on throughout the State. But the tournament will be a success with approximately 40 teams. The re-packaging has worked. We will also have several new entertainment activities and this year we have generated more sponsorship than in the past. |
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No Events During AGM Weekend |
Proposal that TS will not approve or sanction any events during the weekend of the AGM.
Motion: Grimes
Second: Harmon |
P |
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TS Golf Tournament |
Discussed the Golf Tournament that will be held on Monday April 22, 2002 at Windstone Golf Course, Chattanooga, TN. Manny was able to Secure a Title Sponsor for the tournament. This years event will be called the 2nd Annual Murmaid Mattress Golf Classic. |
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All BOD members and Staff to promote event throughout the State. |
BOD
Office Staff |
Coaching Schools |
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Coaching School Data:
(Numbers Cumulative for Current Calendar year)
1/28/02 |
# Registered Coaches (Comp.): 661
# New D Licenses Issued: 62
# New E Licenses Issued: 55
# Youth Module Participants: 171 |
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Report to be provided at each BOD meeting. |
Ganzberg
Pastor |
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ODP, SCS and TS Academy |
Manny gave a brief report on ODP, SCS and TS Academy. He also went over the calendar for each program. |
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SRA |
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Certification
(Numbers Cumulative for Current Fiscal Year) |
# Grade 8 Referees: 1511
# Grade 7 Referees: 24
# Grade 6 Referees: 16
# Grade 5 Referees: 6
# Assignors: 46
# Assessors: 18
# Instructors: 19 |
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Report to be provided at each BOD meeting. |
Baer
Brenda |
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Presented a brief overview of the Referee Program. Discussed a problem with non-qualified referees doing high-level games during Invitational Tournaments. Must be a grade 7 or higher or have passed an assessment to be qualified to do U16 and older games. |
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Referee council to come up with a structure of what administrative support is needed in each District.
Draft a policy to be packaged and sent out to invitational tournament assessors.
All BOD members e-mail to Dr. Roth any issues/concerns with the Referee program. |
Referee Council
Baer
Underwood
BOD |
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Calendar of Events |
There is an ITEP State Level instructor course scheduled for 2/16-17 and 2/23-24 in the Nashville area. There will also be an entry-level instructor clinic in June, but it is not confirmed. Also an intermediate clinic is scheduled for August 17th in the tri-cities area. |
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OLD BUSINESS |
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Youth Recreational Tournament Policy |
Discussed the updated Youth Recreational Tournament Policy. The BOD discussed the policy and made several changes to the proposed written policy presented by Ken Bernhardt. |
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Make changes as discussed by the BOD and present an updated version for BOD action at the next scheduled BOD meeting. |
Bernhardt |
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New Association Membership Recruitment/Committee |
Lois discussed the need to identify individuals in each District to help with the Membership Committee. |
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District Directors submit a name from their District to Lois for participation on the Membership Committee |
District Directors |
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Indoor Committee Composition |
Ken Underwood discussed the need for help from the District Directors to identify individuals for the committee. |
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Membership Questionnaire |
Ken Bernhardt stated that he is still working on the questionnaire that he wants to post on the web. Manny send a sample questionnaire to Ken. |
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Continue to work on producing a questionnaire that will be posted on the web. |
Bernhardt |
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Recruitment Policy (Conduct and Discipline) |
Deferred to the next BOD meeting |
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Roth |
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Fee Structure/Insurance Parameters Proposal |
Manny discussed concerns with insurance carrier approval of not providing insurance to some of our players. They also take the numbers from USYS registered to figure out what we pay yearly on premiums. Also discussed that a break in insurance will not be enough to bring in the targeted groups. |
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Find out what will it take to get these groups to come under the TS umbrella.
Find out what our insurance carrier policy is concerning not paying insurance for certain players.
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Fernandez
Pulliam
Sanchez |
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Program Calendars |
All were reminded that program calendars are due to the Executive Director no later than March 01 for the upcoming year. |
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Executive Director to collect program calendars and forward to the President for review. |
Sanchez |
State Cup Sites |
Manny presented the proposal from Mike Rose Complex for the June Division 1 State Cup. Included in the proposal was a $125 fee per team. |
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Investigate other possible sites for the Division 1 Tournament. |
Roth
Undewood
Sanchez |
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NEW BUSINESS |
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Future BOD Meetings |
Dr. Roth discussed possible dates/sites for BOD meetings. After discussion the May meeting was eliminated due to conflicts. |
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March 16th 8:30 am (SWOT) Hendersonville, TN
August 17th 8:30 am Cleveland, TN State Office |
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Office/BOD Member Communication and Interactions |
Discussed that the State Office should be doing Operations and the BOD should implement policy and do strategic planning. BOD should be communicating with the Executive Director, so we could have some type of chain of command. |
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Coaches Bench Pass |
Proposal from Larry Creson to implement a policy that we issue a bench pass for coaches to be able to be at a teams bench without being on the roster. It was stated that this is a National rule and not a TS rule. The coach must be listed on the roster. |
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Ken to call Larry and explain that this is a National rule and not TS. |
Underwood |
SWOT Analysis
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Dr. Roth gave a brief overview of the Strategic Planning meeting (SWOT) held 11/9/01. |
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BOD to have a SWOT meeting on
March 16th 8:30 am, Amerisuites, Hendersonville, TN.
Manny to send out SWOT packet to BOD before meeting.
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Sanchez |
Southern Regionals Financials |
Discussed the problems that have developed with the financials of the Regional Tournament. The final report was due to Region III in October. Dr. Roth asked the BOD what actions do we need to take. |
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Call Lynn Aggee to see what TS position should be and what actions we should pursuit. |
Sanchez |
Adjourn |
Meeting Adjourn at 11:15 pm |
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BOD Meeting Reconvened 6:00 pm, 2/9/02 |
The BOD meeting reconvened to discuss the Regionals financials and letter submitted by Nancy McDonough. After discussion a motion was made to pull the National Bid made by Mike Rose Complex.
Motion: Redshaw
Second: Baer |
P |
Notice to be sent to Mike Rose Complex and investigation into the availability of the Cleveland Soccer Complex for the Tournament. |
Sanchez |
Adjourn |
Meeting Adjourn at 6:32 pm |
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