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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
None |
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Approval of Minutes |
Minutes were approved as written. |
P |
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REPORTS |
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President |
Updated BOD concerning proposed fee increases by both USSF and USYS. Explained that the TS Division 1-3 youth and amateur registration fees have been adjusted to absorb the proposed fee increase of USSF. If the USYS fee increase is approved also, it will be necessary to review the fee structure again and include Division 4 youth fees in the discussion. |
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Treasurer |
None |
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A report is to be presented at each BOD meeting. |
TS Treasurer,
Katie Pulliam |
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The FY2001-2002 Budget was presented |
Scholarships will be separated into two line items. Educational Scholarships are those associated with college while
Program Scholarships are associated with TS member association development |
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These two line items are to be initiated.
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Katie Pulliam |
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Revenues to be entered into the line items
Contributions and Sponsorships need to be clarified. |
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This issue is to be addressed by the TS Treasurer, Executive Director, and TS Financial Officer. Report due at the May BOD meeting. |
TS Treasurer,
Katie Pulliam,
Manny Sanchez |
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It was suggested that the line items; Office Supplies, Overtime, and Staff Travel be more closely monitored.
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These line items to be monitored by the Executive Director and TS Financial Officer. |
Katie Pulliam,
Manny Sanchez |
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TS staff are to prepare a financial summary of each TS sponsored event no later than 30 days following the conclusion of the event. |
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Summaries to be received by all BOD members no later than 45 days following the event. |
Katie Pulliam,
Manny Sanchez |
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Any projected excess revenues relative to projected expenses will be placed in a line item, Contingency Fund, to balance the proposed budget. |
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Executive Director |
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New member associations presented for approval:
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(A) Royal Futbol Club
(A) Middle Tennessee Top Soccer
(A) Nashville International Soccer League
(A) Tennessee Valley Futbol Club
(D) Gators Sportsplex
(A) Lawrence County Soccer Association |
P |
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To-Date Registration Report: |
Youth Division 1: 00000
Youth Division 2: 00000
Youth Division 3: 00000
Youth Division 4: 00000
Total Youth: 00000
Amateurs: 00000 |
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Report to be provided at each BOD meeting. |
Sanchez
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Registration turn-around time has greatly improved. During peak periods, 89% of registrations are processed within 2 days. During non-peak times, 98.2% of registrations are processed within 2 days. |
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TS is sponsoring a golf tournament on April 06 to raise funds for TOPSoccer. |
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It was noted that Manny was elected to the NSCAA Board of Directors. |
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The procedure for processing yellow and red cards by the state office was presented.
It was agreed that the Executive Directors name and signature would be placed on letters mailed to players. Players will receive notification once 4 points, 5 points, and 7 points have been accumulated. |
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Region III Tournament |
Meribeth Shoemaker presented an update of the Region III Tournament. It was noted that the opening ceremonies would be at the Showplace Arena. |
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Coaching Schools |
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Coaching School Data:
(Numbers Cumulative for Current Fiscal Year) |
# Registered Coaches: 0000
# New D Licenses Issued: 0000
# New E Licenses Issued: 0000
# Youth Module Participants: 0000 |
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Report to be provided at each BOD meeting. |
Korgaokar
Price |
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TS will be sponsoring a USSF C course at David Lipscomb University in Nashville on May 3-6 (Thurs-Sun) and May 10-13 (Thurs-Sun) |
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TS will be sponsoring a USSF Youth National License course August 17-19 in the Nashville area, site TBA. |
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SRA |
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Certification
(Numbers Cumulative for Current Fiscal Year) |
# Grade 8 Referees:
# Grade 7 Referees:
# Grade 6 Referees:
# Grade 5 Referees:
# Assignors:
# Assessors:
# Instructors: |
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Report to be provided at each BOD meeting. |
SRA,
Brenda |
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Noted that new certifications included 20 new assignors, 10 new assessors, and 3 assessors upgraded to state assessor grade. |
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An intermediate referee clinic is scheduled for November in the Nashville area. |
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OLD BUSINESS |
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Elimination of U17-U19 form Division 3 Tournament |
Proposal to eliminate age groups U17, U18, and U19 from Division 3 State Cup Tournament effective 09/01/01.
Motion: Underwood
Second: Baer |
P |
Policy change to be conveyed to the membership. |
Sanchez |
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Date of National Cup Tournament, FY01 |
Proposal to move Division 1 State Cup Tournament to the 2nd weekend in June due to snow days issues.
Motion: Roth
Second: Underwood |
P |
Policy change to be conveyed to the membership. |
Sanchez |
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Spring, 2001 State Cup Hosts |
Location of remaining State Cups for FY 2001:
Div 3 Girls Murfreesboro May 5-6
Div 2 Girls Hendersonville May 19-20
Div 1 B&G Hendersonville June 9-12 |
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Future Location of National Cup Tournament |
Proposal to move the Div 1, National Cup Tournament to the Mike Rose Complex.
Motion tabled to the May BOD meeting. |
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Issue to be discussed at the May BOD meeting. |
McDonough |
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State Cup Format,
Division 2 and 3 |
Proposal to use a district, regional, final round format for Division 2 and 3 State Cup Tournaments effective for the FY02 season. Proposal attached to minutes
Motion: Underwood
Second: Hodge |
P |
Ken Underwood to draft the final policy for discussion at the May BOD meeting. |
Underwood |
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Sanctioning of League Play |
The need for a policy was discussed |
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Nancy McDonough will develop a proposed policy to address this issue. |
Nancy McDonough |
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Program Calendars |
All were reminded that program calendars are due to the Executive Director no later than March 01 for the upcoming year. |
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Executive Director to collect program calendars and forward to the President for review. |
Sanchez |
Board Meeting Dates |
BOD meeting dates were established as follows:
May 12 Hendersonville Amerisuites
August 4 Hendersonville Amerisuites
Meetings will begin at 8:30am central time. |
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Recreational Tournament Policy |
Need to develop a policy regarding Recreational Tournament play. |
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Policy to be developed by the VP Youth-Recreation if bylaw change is adopted by the membership. |
VP Youth-Recreation if bylaw change approved |
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Tide American Cup
State Final Round |
Proposal to have district Div 4 winners advance to a state final found.
Motion: McDonough
Second: Fernandez |
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Motion tabled pending results of proposed bylaw changes. |
VP Youth- Recreation if bylaw change approved |
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Consolidation of Soccer Associations |
Proposal to actively engage other soccer groups to eliminate barriers to play and ultimately play as one state association.
Motion: Roth
Second: Fernandez |
P |
Division Directors are to submit names of possible contacts to Lois Fernandez to initiate discussions. |
District Directors
Lois Fernandez |
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NEW BUSINESS |
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Hall of Fame Members Voting Rights |
Motion that all Hall of Fame members are bestowed Life Membership in TS.
Motion: Hodge
Second: Redshaw |
P |
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Snickers Scholarship Program |
BOD asked for input as to how to implement the scholarship program. |
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Executive Director to provide proposal for May BOD meeting |
Sanchez |
Standing Indoor Committee |
Need to establish a standing Indoor Committee was discussed |
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President to discuss with the VP Youth BOD Members |
Roth |
Local Association Contact |
The need to communicate with each local association was discussed. |
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Executive Director to develop a process for contacting association members a minimum of twice a year. Report at May BOD meeting. |
Sanchez |
Conduct and Discipline
9 Point System |
Proposal to make coaches responsible for reporting yellow and red cards accumulated during out-of-state competitions.
Motion: Baer
Second: Fernandez |
F |
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Proposal to separate the indoor and outdoor seasons for purposes of the 9-point system.
Motion: Roth
Second: None |
F |
Failed due to a lack of a second. |
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Proposal that an individual accrues points under the nine point system separately as a player and separately as a coach. This would provide the individual with the potential to accumulate 18 points.
Motion: McDonough
Second: Baer |
F |
President to revise the policy to include coaches in the nine point system. |
Roth |
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The TS office will provide the BOD members with a list of accumulated yellow and red cards sorted by player receiving and by referee issuing. |
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State Office to forward list on a monthly basis |
Sanchez,
Brenda |
Conflict of Interest Policy |
Perceived conflicts of interest will be handled on an individual basis as they arise. |
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This is the current policy and did not require a vote. |
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DOCs as Trainers |
Proposal to allow the DOC to serve as trainers on their own time.
Motion: Price
Second: Korgaokar |
P |
Executive Director responsible for approving activities prior to DOC participation in the activity. |
Sanchez |
Policy Changes |
Policy changes attached to minutes.
All were passed |
P |
Executive Director to make updates to the TS Administrative Manual. |
Sanchez |
AGM Review |
Overall the event was successful. There is a need to better market the tournament. |
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TS staff to better market the indoor tournament. |
Sanchez
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College Teams/Youth Teams Interplay |
Motion to include this type of interplay in policy 12.
Motion: McDonough
Second: None |
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Executive Director to contact insurance carrier for process to permit this type of play. Discuss with TS President for an interim policy decision. Formal policy proposal to be presented at the May BOD meeting. |
Sanchez |
