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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
None |
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Approval of Minutes |
February 27, 2004 minutes approved as written. Motion made to accept the minutes as written. |
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AGM Minutes |
2004 AGM minutes approved as written. Motion made to accept the minutes as written. |
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REPORTS |
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President |
Dr. Roth discussed the conduct of the meeting procedure. He asked if there were any additions that needed to be added to the Agenda. |
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National Update |
Dr. Roth gave an update of national issues including the grievance that has been filed by USYS against USSF. He also talked about some confusion during the USYS AGM dealing with National Cup Roster rules. |
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Treasurer |
None |
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Love
Pulliam |
Executive Director |
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New member associations presented for approval:
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Tennessee United Soccer Club (A)
McNairy Soccer Association (A)
McMinnville Inter. Futbol Assoc. (A)
Motion was made to accept the new members |
P |
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To-Date Registration Report: 7/2/04 |
Youth Division 1: 1,772
Youth Division 2: 3,166
Youth Division 3: 4,982
Youth Division 4: 30,611
Adults: 2,8805
Total Players: 44,208 |
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Report to be provided at each BOD meeting. |
Sanchez
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Financials 03-04 through 5/31/04 |
Discussed the current financial balance sheet. Sanchez stated that the current budget will probably leave the Organization approximately 35-40K in the black at the end of the Fiscal year. Sanchez also discussed the impact on the budget by loss of National Sponsorship (Chevy, Gatorade and Snickers). |
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Dr. Roth Stated that in the future sponsorships should be tied into a specific program so adjustments can be made if sponsorships are lost. |
Sanchez |
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Tennessee Soccer AGM/Workshop |
Discussed the activities and the logistics of the 2005 AGM. The AGM will once again be held at the Double Tree Hotel in Downtown Nashville. This is the last year of our agreement, so we will be looking at other options for the next couple of years.
Dr. Roth stated that during the BOD meeting on Friday evening of the AGM, we will not discuss the budget as previously done. A budget meeting will take place prior to the AGM. |
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2005 AGM will be held on 2/25-27/04.
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BMW Raffle |
Sanchez gave a brief overview of how the raffle is being advertised and also informed the BOD that we will not be able to sell tickets until October 30, 2004 due to State of TN Legislative Policy. Each BOD member agreed to try and sell 100 tickets. TN Soccer will continue to advertise the raffle. |
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Sanchez to mail 100 tickets to each BOD member. He will also send a press release via e-mail to each BOD member for distribution. |
Sanchez |
TS Golf Tournament |
Sanchez stated that the Golf Tournament scheduled to take place at Twelve Stones Golf Club in Goodlettsville in August has been postponed until the Spring. We did not receive enough sponsorship support from the local businesses. We are currently working with a local contact person to see if we can improve our sponsorship in Middle Tennessee. |
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Keep the BOD informed if the Tournament will take place. |
Sanchez |
Mayfield All-American Mom |
Sanchez gave a brief overview of a new sponsor Mayfield Dairies. They will sponsor a new contest called the Mayfield All-American Mom. They will give TS $4000 in sponsorship money. The contest is will start in the middle of August. |
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Score Contract |
Score has sent a letter notifying TS that they want to sign a new contract when the current contract expires in December. They have also stated that they have not been happy with some associations in TN leaving Score and going with a different retailer. Sanchez, Stated that TS has been doing all it can to promote Score with in TN. Dr. Roth wants to set-up a conference call with Rosa and the Score representatives to Discuss the issues concerning all parties. |
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Set-up a conference call between Rosa, Score Reps, Dr. Roth, Fernandez, Sanchez and Pastor. |
Sanchez |
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Andy Stone Scholarship |
Tennessee Soccer awarded Lee Grisham of Cleveland, TN and Martha Whitney Weaver of Cordova, TN the Andy Stone Scholarship. It was Tennessee Soccers turn to award the Region III Scholarship. Each winner will receive $1000 towards their College/University tuition. |
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Coaching Schools |
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Coaching School |
Dr. Roth gave an overview of what should be happening with the Coaching Schools. Priorities as follows:
- Training of Coaching Staff. District Staff Roles should be defined. Minimum of three coaches in each District. Have a mechanism in place to train staff.
- SOP developed for each course. Include how to request, fees, registration with own assoc. not state, attendees required.
- Logistics needed for the course including players and specific ages needed.
We need to put the onus back on the associations. We have had too many cancelled courses. Also discussed was the need for a coaching summit. |
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District Directors send five names of coaches from your District that you want to attend the coaching Summit to Sanchez via e-mail. |
District Directors
Sanchez |
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Free Coaching Courses |
Dr. Roth made a motion to hold six free Youth Module I and six free Youth Module II Courses a long with six free E and three free D courses.
Second: Ken Underwood
Motion was made that dates of the free coaching courses will be determined by the District Membership and the District Directors are responsible to provided the dates to the Executive Director by the AGM.
Second: Lois Fernandez |
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By the AGM each District Director will give Sanchez a list of which Associations will host the free courses and on what dates. Calendars are due by March 1 each year.
Information out to membership via e-mail and electronic Touchline. |
District Directors
Sanchez
Sanchez
Pastor |
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TS Academy |
Sanchez gave a brief overview of the TS Academy. The numbers have been down drastically over the last few years. We have not done a job with the camps.
Dr. Roth made a motion to discontinue setting up camps/academies, but will continue to do academies if an association request for one to be held in their association.
Second: Fernandez
Tennessee Soccer will also create a list of credible Camps that are doing business. |
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Pastor and Sanchez create a list of credible camps. Notify the smaller associations that we will still do academies if requested on a first come first serve basis. This is a service that TS offers to its members.
Create a SOP to include Logistics, a Tier Academy fee structure, deposit required and other details. Also develop a finite line item budget. |
Sanchez
Pastor |
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ODP |
Dr. Roth gave a brief synopsis of how ODP should be operating. Sanchez gave an overview of how the program is being operated. He stated that he is working on a SOP for the ODP program. |
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Sanchez to send out ODP SOP for upcoming year to BOD. |
Sanchez |
SRA |
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Certification
(Numbers Cumulative for Current Fiscal Year)
6/30/03 |
# Grade 8 Referees: 2025
# Grade 7 Referees: 46
# Grade 6 Referees: 19
# Grade 5 Referees: 7
# Assignors: 84
# Assessors: 19
# Instructors: 36 |
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Report to be provided at each BOD meeting. |
Candabat
Brenda |
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Candabat presented a brief overview of the Overall Referee Program via conference call |
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OLD BUSINESS |
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Division 4 Recreation Tournament Policy
(Policy 27) |
Bernhardt gave an overview of the Recreational Summit that was held earlier in the year and then he discussed what issues the Recreational Council has been addressing.
The BOD Discussed the Proposed Policy 27. Changes were noted by Bernhardt and he will make the appropriate changes. The proposal serves as a motion.
Second: Lawson
Bernhardt made a motion to make the Recreational Tournament Hosting fee $150.
Second: Fernandez |
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Bernhardt to make noted changes and send the updated Policy to BOD and Sanchez. Sanchez will disseminate new Policy to the Membership.
Make adjustments to office fee procedures. |
Bernhardt
Sanchez
Sanchez
Johnston |
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Club Pass System |
Dr. Roth stated that the program is still in its infancy. Stephen Speer the Division 2 Council Chair was unable to attend meeting due to attending the advance referee course. If any concerns arise through out any District notify Dr. Roth or Sanchez. Concerns will be forwarded to Speer. |
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No Action needed |
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NEW BUSINESS |
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Conflict of Interest Policy
(Policy 28) |
Grimes distributed the conflict of interest that he was task to write. The BOD had a long discussion on the written document. Many changes were made to the written document. Grimes made a note of all the changes. |
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Grimes to make changes to written Policy and send to all BOD and Sanchez. Once the BOD approves the changes, Sanchez will have it posted on the Web and disseminate to the membership. |
Grimes
Sanchez |
Policy 8 Proposed Changes |
Dr. Roth gave a brief explanation on the rational for changing Policy 8. There was a numerous areas of concerns with the written Policy. Discussed was the need for a Court Reporter, non-refundable hearing fee and other areas of concerns. After the BOD discussion Dr. Roth tabled the proposal and will re-write with the changes made during the BOD meeting. |
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Dr. Roth to make changes as discussed during the BOD meeting. Once written he will distribute to the BOD via e-mail. |
Dr. Roth |
Council Structure |
Dr. Roth gave a brief overview of the council structure that will continue to develop. He will prepare a document in the near future for the BOD to review. |
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Dr. Roth to prepare a document detailing the Council structure for Tennessee Soccer. |
Dr. Roth |
Region III Travel Permit Agreement |
Sanchez discussed the agreement that was reached during the USYS AGM by all the Regions State Associations. There was some confusion about when it was going to be implemented. Once in effect Tennessee Teams traveling with in Region III will not need a travel permit. |
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Sanchez to find out from Mike McDaniels when will this be implemented. Information will be passed on to BOD. |
Sanchez |
Memphis Parochial League |
Sanchez presented to the BOD a proposal from a recreational Church group in the Memphis area that wants to join TS, but does not need to have insurance coverage. The group wants to pay $3 a player registration fee for the Fall Season. They will then come on board next seasonal year at the regular fee. After a discussion with our insurance carrier it was determined that we could go ahead and let this group in if they signed a letter noting that they are not covered under our insurance.
Motion was made by Snyder to accept the group with a fee of $3.
Second: Fernandez |
P |
Sanchez/Snyder to contact organization to bringing them into TS. |
Snyder
Sanchez |
Adjourn |
Meeting Adjourn at 6:5 PM |
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