|
TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
None |
|
|
|
|
Approval of Minutes |
Minutes were approved as written. |
P |
|
|
REPORTS |
|
|
|
|
President |
Dr. Roth had Manny Sanchez, introduce our new Director of Coaching Curtis Blair. Dr. Roth followed-up the introduction by saying a few positive words about our new DOC.
He also went over the conduct of meeting procedures. He then asked for other agenda items. Several items were added to the agenda under New Business.
|
|
|
|
|
|
Dr. Roth acknowledged the great work Lois Fernandez is doing bringing in new Member Associations. Kudos to her for going beyond what is considered the norm. |
|
|
|
Treasurer |
None |
|
A report is to be presented at each BOD meeting. |
Love
Pulliam |
Executive Director |
|
|
|
|
|
New member associations presented for approval:
|
(A)Liga Hispana De Futbol De Lewisberg
(A)TN Elite Soccer Club
(A)Stewart County Athletic Association
(A) South Lawrence Soccer Association |
P |
|
|
|
To-Date Registration Report: 7/29/02 |
Youth Division 1: 1596
Youth Division 2: 3644
Youth Division 3: 3743
Youth Division 4: 33357
Total Youth: 42582
Amateurs: 3841 |
|
Report to be provided at each BOD meeting. To show a trend include the numbers for the last two years for comparison. |
Sanchez
|
|
Financials 01-02 through 7/29/02 |
Discussed the current financial balance sheet. Dr. Roth had several questions that were addressed. He wanted an explanation of the Amsouth Checking account showing a negative balance. Linda Love stated that the Amsouth account showing a negative amount should be listed as Prepaid not as it is currently being showed. This year we are approximately $50K ahead of last year budget. |
|
Katie explained the District accounts and the Amsouth account. Katie to combine the Line items for the BOD members phone and administrative.
|
Pulliam
Sanchez |
|
Tennessee Soccer Fair/AGM Financials |
Manny gave a brief overview of the financials for the event. The net expense for the event was ($18,265.66) |
|
|
|
State Tournament Financials |
Manny gave a brief overview of the financials for each of the State Tournaments. Dr. Roth commented on the importance of having the financials after each event. |
|
|
|
TS Golf Tournament |
Manny gave a brief overview of the Golf Tournament. The Tournament had a net profit of around $4,366.00. The date for the 3rd Annual Golf Classic was set for Monday, April 21, 2003 at the Windstone Golf Course. |
|
All BOD members and Staff to promote event throughout the State. |
BOD
Office Staff |
Coaching Schools |
|
|
|
|
|
Coaching School Data:
(Numbers Cumulative for Current Calendar year)
1/28/02 |
# Registered Coaches (Comp.): 661
# New D Licenses Issued: 62
# New E Licenses Issued: 55
# Youth Module Participants: 171 |
|
Report to be provided at each BOD meeting. |
Blair
Pastor
Able
|
|
State Coaching Schools |
Manny discussed and gave an overview of the SCS. He noted the need for a new Coaching Coordinator in the Western District because Larry Creson has stepped down form the position. |
|
Blair to get together with John Snyder for a possible replacement. |
Blair |
|
ODP |
Curtis discussed the ODP Calendar and the shortage of fields for training and District Tournament. The BOD Discussed their concern with the current ODP process. Dr. Roth proposed a new way to run the ODP process, which would include the involvement of District Coaches. This process is used in Texas and Ohio. ODP is an identification program not a Player Development program. |
|
Blair to work on the new process as discussed by the BOD. When the new SOP is complete it will be sent to the BOD for review. New process should be in place by this Seasonal year. Blair will also check into available dates for a ODP mini camp. |
Blair |
|
|
Curtis discussed the need for a Regional Camp Policy concerning players not having a commitment to attending camp after going through the program the whole year. |
|
Blair to investigate possibilities. |
Blair |
|
TS Academy Financials |
Manny discussed the financials for the Smyrna, Crossville, Knoxville and Cookeville Academy summer camps. The numbers were down this year due to several factors, but overall the camps have been a great success. |
|
|
|
|
SCS Cancellation/Schedule |
Manny discussed the concern off having a couple of D Courses cancelled due to gaps in communication. Courses should be scheduled well in advance. Especially the free E and D courses. |
|
All free E and D courses should be scheduled by January of each year. |
Blair
Able |
|
Regional Tournament Summary |
Manny gave a brief overview of the Southern Regional Tournament. The TNFC U14 Girls were the only Tennessee team to advance to the finals. They lost to Georgia 2-1 in the finals. |
|
|
|
SRA |
|
|
|
|
|
Certification
(Numbers Cumulative for Current Fiscal Year) |
# Grade 8 Referees: 1821
# Grade 7 Referees: 25
# Grade 6 Referees: 18
# Grade 5 Referees: 5
# Assignors: 65
# Assessors: 21
# Instructors: 31 |
|
Report to be provided at each BOD meeting. |
Baer
Brooks |
|
|
Presented a brief overview of the Referee Program. Discussed some of the accomplishments that the program has had this year. BOD wants to receive information |
|
Brooks to submit referee information/dates to all District Directors. |
Brooks
|
|
Line item Budget |
Al discussed not being sure exactly what he needed to do with the budget line items. Dr. Roth explained the importance especially when considering a Referee Program Manager. |
|
Love and Baer to get together and work on the referee budget. |
Baer
Love
|
Membership Recruitment |
|
|
|
|
|
|
Lois gave a brief overview of how the new member recruitment is going. She also submitted a written TOPSoccer report to the BOD members. Working on a new TOPSoccer Association in Chattanooga. |
|
If any BOD members know of any Associations/groups in their area that are not members of Tennessee Soccer contact Lois for her to set-up a meeting. |
All BOD |
|
Vice-President Amateur |
|
|
|
|
|
National Issues |
Gordon reported that there was no major items at the National Level. |
|
|
|
|
OLD BUSINESS |
|
|
|
|
|
Youth Recreational Tournament Policy |
Discussed the updated Youth Recreational Tournament Policy. The BOD discussed the policy and made several changes to the proposed written policy as written by Ken Bernhardt.
After discussion and changes the policy served as a Motion.
Second: Harmon |
P |
Make changes/correction to the Policy and mail out a final copy to the BOD. |
Sanchez |
|
Sanctioning of League Play |
No paper work submitted. |
|
Ken U. to prepare proposal for the next BOD meeting. |
Underwood |
|
Composition Membership Committee |
Discussed the need for each District Director identify an individual in their District to sit on the Committee. |
|
All District Directors should submit a name from their District to Lois by September 1st. |
District Directors |
|
Indoor Committee Composition |
No paper work submitted. |
|
Manny to discuss with Ken U. |
Sanchez
Underwood |
|
Membership Questionnaire |
Manny presented the questionnaire/survey as submitted by Ken Bernhardt. The BOD felt that the questions presented would not give us the information we need. The choices for each question also need to change using a scale to rate the questions form 1-5 instead of yes/no. Each program area should be included in the survey. |
|
The BOD members are tasked with submitting a question or two to Manny by Friday, August 16th. He will forward the questions to Dr. Roth.
Also to develop a survey for use during Tournaments, Referee Recert. Courses, SCS, ODP, and TS Academy. This surveys are due by November 1st. |
BOD
Sanchez
Sanchez
Office Staff
BOD |
|
Recruitment Policy (Conduct and Discipline) |
Deferred to the next BOD meeting |
|
Dr. Roth will have a draft ready within 30 days and disseminate to the rest of the BOD for feedback. |
Roth |
|
Fee Structure/Insurance Parameters Proposal |
Manny discussed the need to wait for a decision to be made on which insurance carrier we will use this seasonal year before making a decision on the insurance parameters. Also discussed what else can we offer these Associations/groups. |
|
A committee was set-up to review what needs to be done to get these groups into TS. The committee is comprised of Manny, Cleveland, and Lois. Will have a presentation for next BOD meeting. u
|
Cleveland
Lois
Manny |
|
Division 2&3 Boys Tournament |
The BOD discussed the need to eliminate the District round of the State Tournament due to too many weekends. All teams will go directly to the Regional Tournament.
The referee Intermediate course will be held in conjunction with the Division 3 Boys State Finals |
|
Boys Division 2 Dates:
Regional Tournament: 10/26-27/02
State Finals: 11/9-10/02 TBA
Boys Division 3 Dates:
Regional Tournament: 10/26-27/02
State Finals: 11/16-17/02 Goodlettsville |
|
|
Division 2&3 Girls Tournament |
The BOD discussed the need to eliminate the District round of the State Tournament due to too many weekends. All teams will go directly to the Regional Tournament.
Motion was made to decide a tie with a coin flip if both teams will advance instead of having a penalty kick shoot-out. Motion dies with a lack of second. |
F |
Girls Division 3 Dates:
Regional Tournament: 4/19-20/03
State Finals: 5/3-4/03 TBA
Girls Division 2 Dates:
Regional Tournament: 4/19-20/03
State Finals: 5/17-18/03 TBA |
|
|
National Cup Dates |
The BOD discussed the National Cup dates for the 2002-2003 National Cup. |
|
Division 1 National Cup Dates.
Boys & Girls
6/14-16/03 TBA
Region III Southern Regionals:
6/26/02-7/2/02
All the dates for the Division 1, 2, & 3 Tournaments will be posted on the web immediately. |
Pastor |
National Cup Sites |
Mike Rose Soccer Complex contract was presented by John Snyder for them to host the National Cup in 2003. BOD feels that Mike Rose needs to address concerns from their local Associations before TS commits to holding the National Cup Tournament at their complex.
Motion by Fernandez that TS will boycott the use of the Mike Rose Soccer Complex pending resolution of their relationship with MSSF and other Soccer Associations.
Second: Love |
P |
A meeting with Mike Rose will be scheduled by Redshaw for August 28 or 29th at 1:00pm.
Snyder to compile a list of grievances and resolutions to take to the Mike Rose administration. |
Redshaw
Snyder |
|
|
|
|
|
|
|
NEW BUSINESS |
|
|
|
|
Amateur Tournaments |
Redshaw made a Motion to support the Mike Rose bid to host the Amateur Tournament and the Veterans Cup in 2004-2005.
Second: Dr. Roth |
P |
|
|
AGM/Tennessee Soccer Fair |
Manny discussed a conflict with our AGM dates due to USYS moving the workshops back a week. After a long discussion on the current format for the AGM/Tennessee Soccer Fair the BOD felt that a new format would be more productive and cost effective. We will eliminate the Futsal Tournament and make the meeting an Administrative event with an Awards luncheon and vendor show.
A Motion was made by Gordon to offer each Association President or designee a weekend of 2 nights lodging and a ticket to the awards luncheon for a total cost of $100 RSVP.
Second: Fernandez |
P |
Sanchez will investigate several other options for a location to hold the AGM. Will concentrate on a central location in the first week end of March.
Dr.Roth will write a letter to the Association Presidents detailing the new format.
Sanchez to work on finding guess speakers for each of three areas. Administration, Coaching, and Referees. |
Sanchez
Roth
Sanchez
Baer
Blair/Pastor |
Re-affiliation Fee |
Motion was made to raise the affiliation fee from $100 to $300 to offset the cost of the new AGM format.
Motion Retracted |
R |
|
|
Policy-Referee Courses for New Member Association |
Manny and Al discussed the need for a SOP/Policy on what we give our new Associations. The rational would be that we have something in writing on what the Association receives when they become a member. |
|
One page detailing what the new Member Associations receive will be completed by September 1st by AL, Lois, Manny, and Curtis. |
AL
Manny
Lois
Curtis/Pastor |
IRS 501 3 Status TOPSoccer |
Fernandez and Hickman discussed the need to allow the TOPSoccer Associations to file under the TS umbrella.
Motion was made by Fernandez to have all TOPSoccer programs to be covered under the TS tax-exempt umbrella.
Second: Hickman |
P |
Love to write the process with specific and a reporting template that will be distributed to each TOPSoccer Association. |
Love
Pulliam |
|
Score Contract |
Manny explained the Score contract and what each BOD Member should receive under the current contract. |
|
Manny to order two polos for Snyder per contract. |
Snyder |
Risk Management Responsibilities for TS during events |
Snyder discussed safety/Risk Management concerns about the National Cup games held in Redoubt. TS will do inspection of fields before we agree to allow an Association to host an event. The referee has the final call on safety issues with the fields. |
|
Sanchez to write a letter to Redoubt Soccer Association about the safety hazards that field five has. |
Sanchez |
Region III Girls ODP Camp |
Snyder discussed the conditions of the facilities at Montevallo University during the Regional Camp. Concerns with cleanliness of rooms and bathrooms. The lodging facilities need improvements. |
|
Blair to address concerns with Gurney during Region III meeting. |
Blair |
Referee Certification Requirements |
Baer discussed his concerns with unqualified referee doing U17 and older games. Motion was made that a referee must be a grade 7 or passed an assessment of a U17 or older game to officiate the center of a U17 or older game. Effective September 1, 2004 and starting September 1, 2005 all referees must be a grade 7.
Second: Grimes |
P |
|
|
