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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
Members Comments |
None |
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Approval of Minutes |
February 28, 2003 minutes approved as written. Motion made to accept the minutes as written. 2003 AGM minutes approved after the change as brought up by Russ Hickman. |
P |
Russ Hickman noted an error on the AGM minutes stating that he was elected during the 2003 AGM. Correction was made noting that he was elected during the 2002 AGM. |
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REPORTS |
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President |
Dr. Roth discussed the conduct of the meeting procedure. He asked if there were any additions that needed to be added to the Agenda. |
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Treasurer |
None |
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Love
Pulliam |
Executive Director |
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New member associations presented for approval:
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The Jackson Soccer Club (A)
Nashville Soccer Club (A)
Liga Hispana, De Futbol Soccer (A)
Lincoln County Soccer Association (A)
Henderson County Soccer Club (A)
Cordova Area Soccer Association (A) Revolution Futbol Club (A)
Motion was made to accept the new members |
P |
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To-Date Registration Report: 7/1/03 |
Youth Division 1: 1,704
Youth Division 2: 3,377
Youth Division 3: 4,724
Youth Division 4: 33,555
Adults: 3,9765
Total Players: 47,336 |
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Report to be provided at each BOD meeting. |
Sanchez
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Financials 02-03 through 6/30/03 |
Discussed the current financial balance sheet. Sanchez stated that the current budget will probably leave the Organization approximately 50-60K in the black at the end of the Fiscal year. Dr. Roth stated that this was actually a deficit due to the increase in registration fees that have not been implemented. We should end each year in the black until an increase is passed. |
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Sanchez |
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Tennessee Soccer AGM/Workshop |
Discussed the activities and the logistics of the 2004 AGM. This will be our 25th year anniversary. The AGM will be held at the Double Tree Hotel in Downtown Nashville. Sanchez stated that he was able to secure the rental space needed meet all the requirements of the meeting for a minimal fee of $1000.00. This will be a two year contract. |
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2004 AGM will be held on 2/27-28/04.
2005 AGM will be held on 2/25-27/05 |
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State Office Update |
Sanchez gave a brief update on the situation with the building and the road being built inches from the building. Sanchez also asked the BOD for approval to use some of the excess funds in this years budget to do maintenance on the building. Specifically a new roof and vinyl siding on exposed wood areas. |
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Sanchez to send total estimated cost to the Executive Committee for review and approval. |
Sanchez |
TS Golf Tournament |
Sanchez stated that the 4th Annual Golf Tournament will be held on Monday April 19, 2004 at Windstone Golf Course, Chattanooga, TN. He also said that the State Office is also working on having a second tournament in the fall in the Nashville area. We are currently looking at Twelve Stones Golf Club in Goodlettsville. More information on the event to follow. |
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All BOD members and Staff to promote event throughout the State. They are also encouraged to be part of this event.
Continue to work on securing a location for the second tournament. |
BOD
Office Staff
Sanchez
Able |
National Update |
Sanchez gave a brief overview of the USSF AGM held in Chicago 8/13-17/03. He also passed out and discussed the resolution that the USYS delegates voted to pass during the USYS AGM. This resolution calls for USYS to prepare an appropriate grievance to be filed with the United States Olympic Committee dealing with the inequities in structure and governance of the Federation that adversely impact the ability of USYS and its State Associations to preserve and pursue their core values and preclude conflicting financial interest.
Ken Bernhardt also stated that during the meeting they passed a bylaw change that will allow all referees grade 5 and higher to vote on their representative that sits on the USSF BOD.
Sanchez also told the BOD that Uniroyal is dropping its sponsorship of the TOPSoccer program.
Mike McDaniels from Arkansas is the new Region III Director replacing David Burton.
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TN Soccer is contributing $2000.00 to the legal fund of USYS. |
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Region III Premier League |
Sanchez stated that Tennessee has a full complement of teams playing in the league. The teams will play ten games during the season with the League winners getting an automatic bid to Regionals. |
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TS State League Div.I |
We have not had much interest in the Division I State League. We have had a total of 8 teams applied to play in the league. Dr. Roth stated that the Div. I State League is a direct conflict with the Region III Premier League. |
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Div. I & II Summit |
The meeting was well received and we had some very good feedback from the individuals attending the meeting. The group came up with four different formats for the Div. II & III State Tournament. The formats are on the web and we are getting good feedback through the Internet.
The group will meet again and prepare something for the membership during the 2004 AGM. |
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The group will meet again on January 10-11, 2004 at the Holiday Inn Select Vanderbilt. |
Roth
Sanchez
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Coaching Schools |
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Coaching School |
Blair gave a brief overview of the program. Stated that he is currently evaluating the Coaching School staff. Pastor also commented on the Youth Module courses. There has been a large number of courses cancelled due to lack of participation. The USSF C License Course Scheduled for the Nashville area has been cancelled due to lack of candidates. |
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Blair
Pastor |
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TS Academy |
Pastor gave a brief overview of the TS Academy. The numbers were down drastically from last year. We held Academies in Chattanooga, Crossville, Columbia, Gallatin, Smyrna, and Knoxville. We had a total of 314 kids participate in the Academies. |
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ODP |
Blair gave a brief overview of the TS ODP Program and talked about the calendar for the upcoming ODP Season. He also stated that there might be a change in the format of Regional camp. Dr. Roth discussed that the BOD had agreed and passed on a directive to Blair to change the ODP Program to be strictly an identification program. Training once a month has minimal value to the players. There has been discussions about moving in this direction, but there has not been any action taken. |
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Blair tasked by BOD to get together with the coaches and develop a new format as directed by the BOD that the ODP Program will be purely identification and get away from too many training sessions. The process should have minimal conflicts with local Associations. Blair to have something prepared by November 1, 2003. |
Blair |
SRA |
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Certification
(Numbers Cumulative for Current Fiscal Year)
6/30/03 |
# Grade 8 Referees: 2112
# Grade 7 Referees: 39
# Grade 6 Referees: 13
# Grade 5 Referees: 8
# Assignors: 64
# Assessors: 21
# Instructors: 36 |
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Report to be provided at each BOD meeting. |
Candabat
Brenda |
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Candabat presented a brief overview of the Overall Referee Program. |
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OLD BUSINESS |
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Policy 9 Modifications |
Bernhardt discussed his proposal to make changes to section C. of policy 9. He discussed the need for players to be penalized for how harsh the action is. Bernhardt made the changes in values of the nine-point system.
The process remains the same but the values are changed.
The policy serves as the motion.
Second: Fernandez
Gordon made a motion that the nine-point system is in affect for all youth Divisions I, II, and III and all adult players.
Second: Bernhardt |
P
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Sanchez to make changes to TSSA Administrative Manual on hard copy and internet.
Send a memo to all Adult Associations notifying them of the change to policy 9. Effective date for Adults will be March 1st, 2004. |
Sanchez
Pulliam
Sanchez |
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Tryout Policy |
Dr. Roth discussed the proposed tryout policy as submitted by the committee.
The BOD discussed the policy. A couple of changes were made on the dates in Section B and in Section E the title of VP of Competitive was corrected. |
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Combine the policies. |
Sanchez
Blair |
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Drop/Transfer Policy |
Dr. Roth said everything was as the committee submitted, but he did add the word Drop to the heading. The BOD Discussed the proposed policy. |
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Combine the policies |
Sanchez
Blair |
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Recruitment Policy |
The BOD discussed the Recruitment Policy that was put together by the Committee. In section A the BOD added the word minimum at the beginning of the section.
Policy Proposals serve as the motion. To accept the proposals with the minimal changes made by the BOD.
Second: Fernandez
Lawson made a motion to make policy take affect on September 1, 2003.
Second: Harmon |
P
P |
Sanchez/Blair to combine the four policy proposals into one Policy.
Mailing to all Member Associations, load to the web site, and have all member Association complete Commitment Letters need to be completed.
Policy in affect September 1, 2003. |
Sanchez
Blair
Sanchez |
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Guest Playing Proposal |
The BOD discussed the proposal as submitted by the committee. |
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Combine the policies |
Sanchez
Blair |
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Division I Mike Rose Soccer Complex |
Dr. Roth made a motion to secure a two year agreement with Mike Rose Soccer Complex to host the Division I State Tournament.
Second: Lawson
Motion Amended to secure an agreement for one year with an option year. |
P |
Sanchez/Snyder to get agreement secured with Mike Rose Soccer Complex. |
Snyder
Sanchez |
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Membership Questionnaire |
Bernhardt stated that we did not receive much feedback on the questionnaire that was posted on the web. He wants to pursue a different way to get feedback in the future. |
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Bernhardt to work closely with State Office before events to get better feedback. |
Bernhardt |
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Indoor Committee |
Dr. Roth discussed the need to hold a summit as previously done for the referees and Division 2 & 3 tournament formats. Tabled to the next meeting. |
T |
Will look ahead to see when would be a good time to hold a summit. |
Roth
Sanchez |
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Disclosure Form Policy |
Sanchez stated that he and Ken Underwood had not had the time to get together to come up with the verbiage needed for the policy. Tabled to the next meeting. |
T |
Sanchez and Underwood to prepare for the next BOD meeting. |
Underwood
Sanchez |
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NEW BUSINESS |
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Referees Fees, State Cups |
Mike Candabat discussed the need to raise the fees for referees during the State Tournaments. Mike also discussed that with these new fees they will make mandatory for grades 5-6-7 referees to work the Division I State Tournament.
Mike made the motion to raise the referees fees as written in his proposal.
Second: Bernhardt |
P |
Sanchez to make the required adjustments at the State level. Brooks to notify all referees of the fee changes. |
Sanchez
Brooks |
Coaches Handbook |
Sanchez discussed the need for the State to publish a State Coaches Handbook. He will work with Varsity Communications to create a template. He and the DOC and ADOC will prepare the required materials for the handbook. The handbook will include the new Tryout/Recruitment/Transfer Policy. Varsity would be charged on finding between 6 and 8 pages of adds to hold the cost down to under $1.00 a unit. We would look to print approximately 2500-3000 copies.
Motion was made to go ahead and pursue creating the Coaches Handbook if we can keep cost under $1.00 a unit.
Second Fernandez |
P |
Sanchez to give the BOD the final cost when varsity gives us a quote. |
Sanchez
Blair
Pastor |
Referee Fees Across the State |
Dr. Roth asked the District Directors what was the going rate for referees to do games in each District. |
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All District Directors to send Dr. Roth the information from their Districts. |
TS District Directors |
Coaching School Administration Curriculum |
Dr. Roth asked Blair and Pastor if they had an administration section in the curriculum. He stated that Blair and Pastor need to add an administrative section during each course. This curriculum should include recruitment policy, tryout policy, coaching ethics. |
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Blair and Pastor tasked with adding an administrative section to the coaching school curriculum. |
Blair
Pastor |
Future Meeting |
Dr. Roth gave a list of upcoming meetings and dates.
Program Budgets Due, 11/1/2003
Division 2 & 3 State Cup Format 1/10-11/04 Holiday Inn Select Vanderbilt.
NSCAA convention, 1/15-18/04 Charlotte, NC
USYS Mid-Year Meeting 2/19-22/04 Boston, MA
TS AGM, 2/27-29/04, Nashville, TN
USSF 3/3-7/04 New York, NY
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FYI Information for planning. |
All BOD
All Staff |
2004 AGM |
This AGM will be our Anniversary and the BOD need to decide if we should do a dinner or a luncheon. Also discussed was the possibility of holding the District meetings on Sunday. |
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BOD e-mail Dr. Roth and Sanchez with ideas for the AGM. |
All BOD |
State Tournament Format Division 2 & 3 |
Dr. Roth Discussed the issues and process of the Div.1 & 2 Summit. He also explained the process being utilized to get feedback from the membership on the four formats that the group came up with.
He also gave a brief overview of the posted feedback on the web.
After reading the feedback it seems that Div.2 wants a State League. Div.3 seems to want a tournament. Format most likely in two parts.
Sanchez also discussed the possibility of having the Division 2 teams advancing and playing in a Regional and National championship in the Directors Cup.
Hodge state that we should go with three weekends of preliminary rounds with the top six teams advancing to the State Finals. |
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Pastor to change the web message board to identify/separate Div. 2 & 3 feedback.
The group that met at the Summit will meet again on 1/10-11/04 in Nashville.
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Pastor |
Division I State Cup |
Dr. Roth asked the BOD if they have heard any complaints from their Districts about the current format. The BOD Members responded that most are happy with current format.
A discussion also took place concerning the National requirement of playing in a four-team organized league.
The need for a League in certain areas of the state is obvious. Dr. Roth suggested that we should have a league in the areas that need a league to satisfy the National requirement. This league can be played in one weekend.
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TS should pole the East, Southeast. And Northeast District to see if they want to participate in a one-weekend league.
Able will contact each Division one team in these Districts to see if they are interested. |
Love
Hickman
Lawson
Able
Sanchez |
State Complex |
Fernandez stated that she has looked into eight different locations for possible State Complex. She is also looking into different Associations that might want to do a partnership with TS. |
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Fernandez will report back to Dr. Roth and Sanchez what she has looked at and what each location has to offer. |
Fernandez |
Adjourn |
Meeting Adjourn at 1:55 PM |
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