May 12, 2001 TSSA Board of Directors Meeting Minutes

TS ASSOCIATION OFFICERS

 

TS ASSOCIATION DIRECTORS

 

TS NON-VOTING STAFF

 

Dan Roth

P

Nancy McDonough

P

Manny Sanchez

P

Linda Love

P

Harmon Hodge

P

Chris Price 1.0 Hour

P

Ken Underwood

E

Lois Fernandez

P

 

Gordon Redshaw

E

Cleveland Grimes

P

 

Ken Bernhardt

P

Jim Lawson

P

 

 

Dennis Meade

P

 

 

Al Baer

P

 

NONE

 

 

 

 

 

 

TOPIC/ISSUE

REPORT/MOTION

 

P/F

ACTION TO BE TAKEN

RESPONSIBLE PARTY

Members Comments

None

Approval of Minutes

Minutes were approved as written.

P

REPORTS

 

 

 

 

President

Dr. Roth asked the entire BOD to introduce themselves to the new BOD members. He also went over the conduct of meeting procedures and also stated that there was nothing to report on National updates.

Information

Announced that all reports in the future most be written and submitted to the State Office two (2) weeks prior to the BOD Meeting.

Information

Treasurer

None

A report is to be presented at each BOD meeting.

TS Treasurer,

Snickers Scholarship Program proposal

Proposed that TS start the Tennessee Soccer/Snickers, Recreational-Select Scholarship Program. We will have 15, $200 scholarships and 20, $100 scholarships available. Motion: Bernhardt

Second: Fernandez

P

Program to take effect starting September 1^st, 2001. Money donated by Snickers.

Sanchez

Contingency Fund, put in place to balance budget will be utilized to pay for the increase of fees for TS workmens Comp Insurance.

Information

Executive Director

Sanchez

New member associations presented for approval:

(A) Ocoee Regional Church Athletic Program

P

Information

To-Date Registration Report: 5/22/01

Youth Division 1: 1691

Youth Division 2: 3660

Youth Division 3: 4361

Youth Division 4: 31727

Total Youth: 41842

Amateurs: 3257

Report to be provided at each BOD meeting.

Sanchez

Golf Tournament

TS Golf Tournament was a big success raising $4873 for the TOPSoccer program. Kudos to the staff for a great event. Reviewed the financials from the event.

Considering holding two Tournaments a year.

Sanchez

AGM Recap

Brief overview of the financials of the 2001 AGM was given. Discussed different areas that can be improved to make the event a bigger success. Also discussed the idea of re-naming the Micro Mania Indoor Tournament the State Futsal Tournament and playing to a championship. Will also consider two levels of play for Competitive and Recreational.

The 2002 AGM will be held at the Chattanooga Trade Center on

Sanchez

AGM Matrix

AGM Matrix submitted for review and feedback. This Matrix will simplify the process of preparing for the AGM. BOD was in agreement with the Matrix layout.

Implementation of planning matrix

Sanchez

New Software Program Capabilities

Discussed the new program that TS has installed (Access) for our database. Showed samples to the BOD of new rosters that are being generated and the capabilities.

Access program is now in place replacing Fox Pro.

Social Security Numbers

BOD Tasked Sanchez with finding out if there would be any issues of concern from the insurance carrier if we eliminate Social Security numbers from our registration and fabricate other identification numbers.

Will call insurance carrier and resolve by June 15^th. Once adopted will do mailing to all Association Presidents, Registrars and BOD

Sanchez

NYSA Issues

NYSA has been writing non-sufficient checks to referees and other business contacts. They have only registered 2 recreational players this seasonal year through TS. Strongly suggest that NYSA be put on bad standing. Committee has been put in place to meet with NYSA and try to solve problems.

Committee Members are: Fernandez, Baer, Hodge and Bernhardt. Meeting will be set up as soon as possible.

Committee Members

Coaching Schools

Coaching School Data:

(Numbers Cumulative for Current Calendar year)

5/22/01

# Registered Coaches: 2584

# New D Licenses Issued: 44

# New E Licenses Issued: 47

# Youth Module Participants: 208

Report to be provided at each BOD meeting.

Price

Korgaokar

Calendar dates for the SCS and ODP were distributed. Dr. Roth had concerns that the boys calendar only had months listed and not specific dates. Ajit will list specific dates and re-submit. All Calendars should be submitted by March 1^st for the next seasonal year.

Boys ODP calendar to be resubmitted with actual dates

Korgaokar

Roth discussed the need to schedule all the E & D free courses as soon as possible.

Free courses to be scheduled one year in advance and posted to the TS website.

Korgaokar

USSF Youth License

TS will be sponsoring a USSF Youth National License course August 17-19 and 24-26 in the Nashville area, site TBA.

Information

SRA

Baer

Certification

(Numbers Cumulative for Current Fiscal Year)

# Grade 8 Referees: 1763

# Grade 7 Referees: 30

# Grade 6 Referees: 14

# Grade 5 Referees: 6

# Assignors: 70

# Assessors: 23

# Instructors: 27

Report to be provided at each BOD meeting.

Baer

Brooks

Al Baer presented a brief overview of the referee program and what he is trying to accomplish.

Advance Referee Course will be held on the 3^rd weekend of November.

Baer

Referee Pay

Discussed concerns of High school referees receiving higher pay.

Information

Regional Update

Nancy McDonough presented an overview of what is happening with Regionals. Everything is falling into place. There is still a need for volunteers and involvement from the TS BOD.

BOD will contact Nancy about their availability for the event within two weeks.

Dates: June 21-26

McDonough

 

OLD BUSINESS

 

 

 

 

Sanctioning of Leagues Policy

Deferred until after the Regionals. BOD to send Nancy information from leagues that they are involved with.

Prepare for August 4^th BOD Meeting.

gscnancy@aol.com

McDonough

Program Calendars

We need to be more pro active and avoid conflicts in scheduling. To achieve this all program Calendars must be submitted to the State Office by March 1^st.

Executive Director to collect program calendars and forward to the President for review

Sanchez

Recreational Organizational Structure

3 structures within the youth support innovation structure. Risk Management (Rick Moore, Chair), TOPSoccer (Jose Fernandez, Chair) and Soccer in the Streets (Melinda Morrisey, Pilot Program).

Risk Management Committee:

Rick Moore, Dennis Beard, Cleveland Grimes, Jim Fields, Debbie Sanders and Manny Sanchez

Ken will contact Luciano to post structure on web with committee members

Bernhardt

Youth Recreational Tournament Policy

Presented a draft for the Recreational Tournament Policy. Will create an invitational and State Tournament policy (2 Policies). BOD discussed changes needed.

Ken will e-mail the changes to the policy to the BOD for review and feedback.

Bernhardt

Proposal to keep State Cup purely Recreational and not All-Star.

Motion: McDonough

Second: Lois

P

Bernhardt will make appropriate changes to the Policy.

Bernhardt

Tide American Cup

Each District can individually or work together to host a Tide American Cup. The District will set the fee needed to break even. If District loses money the State will reimburse.

Bernhardt will make changes to the Div. 4 State Tournament Policy.

Dates: Event will be held on the 1^st Weekend in November. No final will be held.

Bernhardt

Board Meeting Dates

BOD meeting dates were established as follows:

August 4 Hendersonville Amerisuites

Meetings will begin at 8:30am central time.

 

Information

 

Conduct and Discipline Policy

Proposal to accept the addition of J. Misconduct of Coaches to the Conduct and Discipline Policy 9 as submitted by Roth.

Motion: Roth

Second: Baer

P

Executive Director responsible for updating Administrative Manual and do mailing to all Association Presidents with changes.

Sanchez

New Association Membership Recruitment

Lois continues her efforts to increase TS membership. Meeting has been set up with AYSO group in Knoxville, in May.

Fernandez

TN Gift for Region III Presidents/State Reps

Ordered Straw Hats for each State Rep, President and Dignitary. Each hat will have TS Logo and Appropriate Identification.

Manny has already ordered 36 hats.

Sanchez

State Cup Format

Format accepted as written with exemption of no participation patches and eliminating the verbiage that teams will play four games during State Finals. Consolation teams will play 3 games.

State office will do mailing to membership with changes.

Sanchez

Able

State Cup Host Responsibility

Hosting responsibility guidelines was presented and accepted as written except for number one (1) for Division 2&3 Boys/Girls District and Regional Playoffs.

Number of fields requirement has been waived. Mark able will update

Able

Division 2/3 Boys/Girls

State Tournament Dates for 2001/2002

Regional Round Boys: Div. 2/3 Last weekend in October. (10/27-28)

State Finals Boys: Div. 2/3 2^nd weekend in November. (11/10-11)

Regional Round Girls: Div.2/3 1^st weekend in May. (5/4-5)

State Finals Girls: Div. 2/3 3^rd weekend in May. (5/18-19)

District Tournaments must be completed one (1) week prior to Regional Round. Format will be mailed to the membership.

Able

Contact with Local Associations

Presented the process that the State office will utilize to make bi-annual contact with the local association. The BOD was in agreement with the operating procedure presented.

Calls will be made in January and June each year.

Indoor Committee Membership

Deferred to the August BOD Meeting.

Underwood

Mike Rose Complex site for Division 1 Tournament

Deferred until after Regionals.

McDonough

College-TS Member Interplay Process

Insurance carrier requires copy of certificate of insurance. A letter from the institution will not suffice. Policy needs to be re-written.

Will prepare draft of the Policy for the August BOD Meeting.

Sanchez

 

NEW BUSINESS

 

 

 

 

Potential Building Purchase

Gave a brief description and showed pictures of the building TS is trying to acquire. Negotiating on final price. Bank has already approved a loan.

Continue to negotiate with owner of building. Will notify the BOD when final agreement has been made.

Sanchez

Policy 24 Proposed Changes

Proposed to change verbiage of Waiver to Deferment. On policy and request form.

Motion: Roth

Second: Baer

P

Policy changes will be made to the Administrative manual.

Sanchez

 

Proposed to have only one deferment in a life-time.

Motion: Roth

Second: Baer

F

 

Proposed to require all Div. 2 coaches to have a D License and all Div. 3 coaches to have an E license.

Motion: Roth

Second: Baer

P

Changes will be made to the Administrative manual and a mailing will be sent to all member Association.

Sanchez

Korgaokar

Team Transfer Fees

Proposed increase of Inter-Association Team Transfer to $250.00 plus $25.00 per player on the team.

Motion: Hodge

Second: Fernandez

P

Changes will be made to the Administrative manual and a mailing will be sent to all member Association.

Sanchez

 

Proposed Inter-Association Individual Transfer fee is $25.00.

Motion: Hodge

Second: Fernandez

P

 

Intra-Association Team and Individual Transfer fee to be $25.00.

Motion: Hodge

Second: Fernandez

P

Player Card Re-Issue Fee

Proposed to have a $10 fee to re-issue for a lost card.

Motion: Hodge

Second: Meade

P

Changes will be made to the Administrative manual and a mailing will be sent to all member Association.

Sanchez

 

Proposed to have a $50.00 fee to re-issue lost cards for an entire team.

Motion: Hodge

Second: Meade

P