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TOPIC/ISSUE |
REPORT/MOTION |
P/F |
ACTION TO BE TAKEN |
RESPONSIBLE PARTY |
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Guest |
Tom Goodman the National Director of Coaching Education for USYS gave a brief overlook of what USYS is trying to accomplish in coaching education. |
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Members Comments |
Mr. & Mrs. Ronda addressed the BOD to ask for consideration that their Daughter be allowed to play competitive soccer even though she is 13 days to young per TN Soccer Policy. |
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BOD will reconvene to discuss this new agenda item on Sunday after the AGM. |
BOD |
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Approval of Minutes |
August 23, 2003 minutes approved as written. Motion made to accept the minutes as written. |
P |
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04-05 Budget |
Dr. Roth Stated that he was pleased with the way the State Office handled the Budget. Gordon stated that we should add a line item for building repairs that accrues each year. |
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A line item called building reserve for repairs will be added with a budget of $5000. |
Katie |
REPORTS |
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President |
Discussed the need to go to a cafeteria plan and reduce the registration fees for the recreational players. This is a need with the competition in the market place. Also discussed the importance to continue to pursue and investigate IT programs to continue to evolve and meet the needs of the membership.
Dr. Dan stated that we need to schedule a Travel and Recreational summit similar to the ones held for referees and Div.2 &3. |
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State Office continue to look at the IT possibilities.
Look to set up a Recreational Summit around the 3rd week in August. |
Sanchez
Sanchez
Able |
Treasurer |
None |
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Love
Pulliam |
Executive Director |
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New member associations presented for approval:
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Jonathan Edwards Individual (D)
Super Liga de Futbol (A)
Falcon Soccer Club (A)
Bledsoe County Youth Soccer Assoc. (A)
Monterey Youth Soccer Assoc. (A)
TN Elite Soccer Club (A)
Sewanee TOPSoccer (A)
Motion was made to accept the new members |
P |
District directors should be sent a list of new members in their District, so they can call and welcome the new members.
Responsibilities for District Directors with in their District. Create a list of responsibilities. |
Johnston
BOD
Bernhardt |
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To-Date Registration Report: 2/23/04 |
Youth Division 1: 1,183
Youth Division 2: 2,964
Youth Division 3: 4,243
Youth Division 4: 22,754
Adults: 2,549
Total Players: 33,993 |
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Report to be provided at each BOD meeting. |
Sanchez
Johnston |
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Financials 03-04 through 1/31/04 |
Discussed the current financial balance sheet. Gave a brief overview. |
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Tennessee Soccer AGM/Workshop |
Gave a brief overview of the AGM/Workshops. Vendors sold out with 28 attending the show. The Awards Luncheon had to be moved due to the large number of tickets purchased. The facilities and location are going to make the event one of the best ever. This year the District meeting are moved to Sunday morning to create more time for the meetings. |
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2005 AGM will be held on 2/25-27/05, Double Tree Hotel Nashville |
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State Office Update |
Sanchez gave a brief update on the repairs being made to the building. New roof has been installed and siding is being installed. |
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TS Golf Tournament |
Sanchez stated that the 4th Annual Golf Tournament will be held on Monday April 19, 2004 at Windstone Golf Course, Chattanooga, TN. We will have a second Tournament in Goodlettsville, TN August 9, 2004. |
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All BOD members and Staff to promote event throughout the State. They are also encouraged to be part of this event.
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BOD
Office Staff
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Sponsorship Opportunities |
Discussed the status of sponsorships. Many businesses and organizations are cutting back the sponsorship monies. Currently working on trying to secure sponsorship from OCharleys and Mayfield Dairies. |
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Will continue to pursue possible sponsorship opportunities. |
Sanchez |
Coaches Handbook |
Discussed some of the problems experienced while creating the Coaches Handbook.. This should be a very useful resource for TN coaches. |
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Andy Stone Scholarship |
This year TN has been selected to award two $1,000 Scholarships. All information is listed on the TN Soccer web site. |
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Advertise the Andy Stone Scholarship. |
BOD
Office Staff |
Coaching Schools |
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Coaching School |
Gave a brief overview of the program. The free D and E courses have been received very well with the number of candidates increased from last year. There has been a large number of Youth Module courses cancelled due to lack of participation. The request for courses has increased. |
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We need a formalized SOP for District Staff/Instructors.
We need to be more inclusive in hiring more qualified instructors teaching. Finite structure should be developed. |
Blair
Pastor
Underwood
Blair
Pastor |
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TS Academy |
Pastor gave a brief overview of the TS Academy. The numbers were down drastically from last year. We are having trouble securing sites for the Academies. Currently we only have three sites secured. |
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Continue to try to secure sites for 2004 summer Academies. Our goal is to have four Academies. |
Blair
Pastor |
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ODP |
Blair gave a brief overview of the TS ODP Program and talked about the calendar for the upcoming ODP Season. |
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SRA |
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Certification
(Numbers Cumulative for Current Fiscal Year)
2/23/04 |
# Grade 8 Referees: 1578
# Grade 7 Referees: 33
# Grade 6 Referees: 17
# Grade 5 Referees: 7
# Assignors: 73
# Assessors: 17
# Instructors: 33 |
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Report to be provided at each BOD meeting. |
Candabat
Brooks |
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Presented a brief overview of the status of the overall Referee Program. The re-certification numbers are up. This was one of the main topics during the Referee Summit. The new streamline process has been successful. Another change is that all grade 5, 6, and 7 referees must referee during the National Cup. |
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National Update |
Brief discussion about the problems USYS is having with USSF and the State Presidents voted unanimously to file a complaint with the US Olympic Committee because of breaches with in the Ted Stevens Act. This may force a re-structure of USSF.
USYS passed a fee increase of .25 effective September 1, 2004 with another 25 increase September 1, 2005. |
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Roth |
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OLD BUSINESS |
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Policy 26 |
Policy 26 was given for review to the BOD as a informational item. The Policy has been mailed to all Associations, is available on the web site and has been included in the new Coaches Handbook.. |
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Division 2 & 3 Formats. |
Was distributed to the BOD as an informational item. The formats were created during the Summits held earlier in the year. Once again the summit was well received by the membership. |
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Mike Rose Contract |
Mike Rose sent the contract for the National Cup Tournament in June. The contract called for a $150 per team fee that needs to be paid by TN Soccer. This is a change from our previous contracts.
This would be an additional $12, 000 that would be paid to Mike Rose. TN Soccer also needs to pay the Region $15, 000 for all teams advancing to Regionals. |
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Look at other options in the middle of the state (Nashville area).
Make an attempt to get the $150 waived as in previous years. Contact Kim Talley and negotiate.
Electronically pole the coaches and managers about how they would feel about paying an additional $150 per team to play at the Mike Rose Complex. Last year the fee was $500 this year it would be $650 to play in Memphis.
Conference call with BOD after poling the Membership.
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Fernandez
Snyder
Underwood
Able
BOD |
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Membership Questionnaire |
An example of the membership questionnaire that will be utilize for the AGM/Workshops was given to the BOD for review and feedback. |
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Continue to create surveys for each event we hold to compile feedback. |
Bernhardt |
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State Complex |
Sanchez/Fernandez gave a brief overview of the search for a State Complex. The BOD feels that we need to try and partner with an existing complex instead of pursuing our own land to develop a complex. |
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Notify Mt. Juliet group that TN Soccer has decided to move in a different direction with the State Complex. We are no longer interested in receiving land from Mt. Juliet to develop. |
Sanchez |
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NEW BUSINESS |
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TN Soccer Development Academy (ODP)
ODP Identification Program |
Blair discussed his proposal to change to current format for the younger age groups in ODP by starting Development Academies in each District. And move to an identification format for the older groups.
Motion to accept the new formats as presented by Blair.
Second by Hodge |
P |
Implement the new ODP formats. |
Blair |
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TOPSoccer-RAMA |
Pastor gave an overview of his proposal to hold TOPSoccer-RAMA programs across the state similar to the program Georgia has in place. The program would require to buy equipment.
Motion made by Bernhardt to authorize $650 to buy equipment required for the TOPSoccer-RAMA events.
Second-Fernandez |
P |
Purchase the equipment required and meet with Bernhardt and J. Fernandez to implement program. |
Pastor |
Life Time Member |
Bylaw change that will be presented to the membership at the AGM was given to the BOD for informational purposes. |
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Present the Bylaw change during the AGM. |
Redshaw |
Policy 9 Modification |
Snyder presented a proposal to make changes to Policy 9. The proposal concentrated in making changes to the number of games a player sits out after receiving a red card.
Motion by Snyder to accept the changes to policy as written in the proposal.
Second by Underwood
Motion by Snyder to make the new policy effective March 1, 2004.
Second by Underwood |
P
P |
Make changes to Administrative manual and send changes to membership. |
Sanchez |
Touchlines News Letter |
Sanchez, presented a proposal to eliminate two hard copies of the Touchline publication. The proposal calls for one hard copy and four electronic issues.
Motion made to accept the proposal and go to Four electronic issues and one hard copy starting September 1, 2005.
Second by Bernhardt |
P |
Create an electronic copy to show sponsors. |
Sanchez |
Future BOD Meeting Dates |
No dates set at this time. |
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Car Raffle Fundraiser |
Discussed the details of holding a car raffle in Tennessee to raise money for TN Soccer. Currently we are working with our State Representative to present to the General Assembly a bill to allow us to hold a raffle. |
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This is for informational purposes until the time a bill is passed. |
Sanchez |
BOD Meeting Cassettes |
Motion was made to destroy/erase all the tapes recorded during the BOD meetings after the BOD meeting minutes have been approved.
Second by Bernhardt |
P |
Re-use tapes after they have been approved. |
Sanchez |
Adjourn |
Meeting Adjourn at 10:40 PM |
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BOD to reconvene after AGM to discuss U8 Playing issue. |
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BOD Reconvened
2/29/04 |
Discussed the request made by the Ronda family to allow their daughter to play on a select/competitive team even though she is 13 days to young. The BOD felt that they should not deviate from the Policy as stated in the Administrative Manual. They however, felt that the subject should be addressed during the Travel/Competitive summit that we will have later this year. |
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Contact Mr. And Mrs. Ronda and let them know the decision of the BOD. Also tell them that the issue will be addressed during the Summit. |
Sanchez |
Adjourn |
Meeting Adjourn at 12:05 PM |
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